Facilities Administrator (1665)

  • Category:
    Facilities Management
  • Region:
  • Location:
    West Dunbartonshire Schools
  • Type:
    Part Time

At BAM FM customer service is at the heart of what we do.

BAM FM is recruiting a Facilities Administrator for a 6 month fixed term contract on the West Dunbartonshire Schools contract, working 18 hours per week. 

About the role
The Facilities Administrator will provide administration support to the West Dunbartonshire Facilities Team.
You will focus on:
• File management, electronic and hard copy
• Maintaining accident monitoring and logging.
• Typing and photocopying.
• Taking telephone calls for the Facilities Management Team
• Management of PPM system including record retention and filing.
• Raising and processing of purchase orders and maintaining a database of all FM correspondence.
• Data processing, meter readings community lets, timesheets, RDS sheets.
• Dealing with sub contractors.
• Dealing with correspondence and responding to general enquiries.
• Managing movements, diaries and travel.
• Organising meeting rooms and catering.
• Chasing internal reports and requests for info.
• Attending meetings, preparing minutes and chasing up action points assigned to estates department.
• Collation of contract performance and financial monthly reports.
• Work with other members of the FM team in the best interests of the company.
• Other office duties as role evolves.

Who are we looking for?
Qualifications / Competencies
• Word processing and file management.
• IT skills.
• Concept Evolution.
• Document drafting and production.
• E-mail and internet skills.
• Enhanced Disclosure.
• Person specification
• Good team worker within a small office environment.
• Capable of taking initiative when necessary.
• Good communicator – written and verbal.
• Good organiser (of self and others).
• Good telephone manner.
• Flexible approach to work and time commitment.

What do we offer?
In addition to a attractive salary and benefits package, we provide continuing learning and development opportunities within a creative and considerate work environment.

If you share BAMs value of doing what you say you will, to the best of your ability, every time, we want to hear from you.

Who are we?
BAM FM has been delivering bespoke support services throughout the UK for 18 years. Employing over 900 staff, we deliver digital integrated facilities management with excellent customer service across the education, healthcare, retail and commercial property sectors. BAM FM has an annual turnover of £50 million and operates across England, Scotland and Wales, and is part of BAM Construct UK, a leading construction and property services business.

We are committed to attracting and developing a diverse workforce that reflects our customer base and the communities in which we operate, creating an environment that enables everyone to fulfil their potential.

Give us your feedback on this advert
Share this job with your friends